Legion of Tech Happy Hour Meetup with Waffles Oct. 23rd

Todd had the best description of this event on Twitter: “Sweet waffles, savory waffles, beer, wine, art & geeks all converging in a glorious orgy of awesome.”

Thursday October 23, 2008 from 5:30pm – 7:30pm
Jace Gace 2045 SE Belmont

Please RSVP for this event on Upcoming.

These are super informal meetups where we hang out, talk about geeky stuff (wikis, open source, new technologies, openid, …), and wind down with like-minded people over beverages.

Since this is the last meetup of the year (it doesn’t make sense to have a 4th Thursday meetup in Nov/Dev to conflict with the holidays), we wanted to do something a little different …

Thanks to a sponsor who wishes to remain anonymous we will be having the meetup at Jace Gace. Our sponsor will cover the fee to rent the space for the evening, but you will be on your own to pay for drinks / waffles. Have you ever been to Jace Gace? They have the most amazing waffles, art and they have beer / wine! Mmmm, waffles, art, geeky fun, and alcohol. Heaven.

Legion of Tech Board Elections in December

I wanted to let everyone know that the Legion of Tech board elections are coming up in December. Anyone who wants to run for a board seat is welcome to participate in the election process.

The Election Process

  • Nominations are due November 1.
  • Anyone not currently on the board who wishes to run for a board seat must be nominated by an existing director and seconded by another existing director.
  • Current board members may automatically run for re-election.
  • Elections will be held at the December board meeting with the current board voting on the new board.
  • The new board will begin serving their terms on January 1, 2009.

Board Member Roles and Responsibilities
Board members are elected to 2-year terms and are responsible for upholding the bylaws of the organization. They are also required to attend monthly board meetings.

The day to day responsibilities of the board may include any or all of the following:

  • Organize events like BarCampPortland, Ignite Portland, etc. by leading the team or participating as a volunteer.
  • Attend Legion of Tech events.
  • Attend board meetings the second Thursday of the month, in person or by phone.
  • Come up with ideas for new events or ways to improve existing events.
  • Collaborate with community members and make/maintain connections with other organizations.
  • Participate in organizational maintenance activities including maintaining the technology, revising the bylaws, finance, taxes, accounting, etc.
  • Chair or participate on committees like the Finance Committee and the Technology Committee.
  • Board members may also be elected to serve on the executive committee as Chair, Treasurer or Secretary.

Advisory Committee

If you want to get more involved, but do not want to serve on the board of directors, Legion of Tech will also be forming an advisory committee made up of 5-10 people from the community (non-board members).

Purpose of the committee:

  • Provide feedback on Legion of Tech activities
  • Act as a few more eyes and ears in the community
  • Get more people involved in Legion of Tech

How it works:

  • Nominations are due on December 1.
  • This would be an informal group (not specified in the bylaws) and with no voting rights.
  • A current board member must nominate a person for the committee.
  • Voting would occur at the January board meeting (new board votes on committee membership).
  • Informal committee meetings will be held approximately monthly.

What you need to do

If you are interested in running for the Legion of Tech board or the Advisory Committee, please contact your favorite member of the existing board to request a nomination. Keep in mind that the nominations are due on November 1 for the board of directors and on December 1 for the Advisory Committee.

Upcoming Portland Tech Community Events

The Legion of Tech Happy Hour Meetup (used to be called the BarCamp Meetup) will be on the brand new patio (with wifi) at the Green Dragon on Aug 28th. We’d love to have someone sponsor (aka buy us beer), so contact me if you are interested in sponsoring the meetup.

Legion of Tech Happy Hour Meetup
Thursday, August 28
5:30pm – 7:30pm
Green Dragon Bistro & Brewpub (on the patio)
928 SE 9th Ave
RSVP on upcoming.

Other Events that you might want to attend during the next month:

Sarah Lacy Tweetup (not a Legion of Tech event):
Sarah Lacy (business week reporter, author, and more) is going to be in town, and we thought that it would be fun to have a little tweetup to show her how awesome Portland is!
Monday, August 25, 2008
6:00pm
Green Dragon Bistro & Brewpub (on the patio)
928 SE 9th Ave
RSVP on Upcoming.

From Side Project to Startup (CubeSpace event co-sponsored by Legion of Tech):
Combination conference / unconference to give ourselves that little kick in the pants to take our side project(s) and turn it into a startup.
Friday September 12, 2008 (5:30pm – 9:00pm)
Saturday September 13, 2008 (9:00am – 5:00pm)
CubeSpace
622 SE Grand Avenue
Details about the event.
RSVP on Upcoming.

Haunted Lunch 2.0 (not a Legion of Tech event)
Wednesday September 17
12:00pm – 2:00pm
SplashCast
226 NW Davis Portland
RSVP on Upcoming.

WordCamp (An awesome community event, but not a Legion of Tech event):
WordCamp Portland is a gathering of folks who are passionate about WordPress.
Saturday September 27
CubeSpace
622 SE Grand Ave

OSCamp / FOSSCoach at OSCON

While this is not a Legion of Tech event, we thought that many of the local Portland technology crowd might be interested in attending some or all of this BarCamp style event being organized by our own Portlander Sam Keen, Open Source Community guru Zak Greant, and others.

The event is called FOSSCoach and it will focus on helping people learn, share and improve the essential skills required to participate in collaborative, free and open online projects like Firefox® and Wikipedia.

The event will do this through a mix of presentations and hands-on coaching from experts in the field.
Presentations are on interesting topics like how to make a living as a community manager and how to get started hacking on Firefox. Attending coaches include people like David Ascher, Mozilla Messaging CEO and Cat Allman from Google’s Open Source Programs Office.

You can get a good overview of the Portland event including information on who else is participating, what sessions are lined up and more at: http://fosscoach.wikia.com/wiki/FOSSCoach_at_OSCON_2008

Attendance is free, though you do need to register: http://fosscoach.wikia.com/wiki/OSCON08:How_To_Register

FOSSCoach will be held July 23rd (Wed) through July 25th (Friday).

Legion of Tech Happy Hour: June 26th

Please RSVP on Upcoming as attending to help us get a count for the event.

We have been holding regular BarCamp meetup events for a couple of years; however, we recently realized that we’ve outgrown the Jive breakroom, and we’ve evolved away from the BarCamp Meetup name. So, we’ve renamed this monthly event to the Legion of Tech Happy Hour, and the event will now be held outside on the back patio of Plan B.

Thursday, June 26, 2008
5:30 PM – 7:30 PM
Plan B
1305 SE 8th

The intent is to get a group of cool people interested in technology together to chat over drinks on the fourth Thursday of every month. Anyone working in high-tech is welcome to attend. Conversations usually range from wikis to open source to blogs to who knows what!

Other Important Events!
* Ignite Portland is this Wednesday 6/18
* Lunch 2.0 June 30

BarCampPortland and Twitter

Portland has a huge Twitter community, and we will be using Twitter for updates during the event. Please follow BarCampPortland on Twitter to get real-time updates during the event. We will also have a space on your badge for your twitter name, so if you haven’t yet joined Twitter, now would be a great time!

On another note, things are coming together very nicely! We had our final planning meeting last night. Most of the sponsorship money has been received, and we are using it to purchase things that will make the event awesome.

We are still looking for volunteers, so if you would like to volunteer, you should contact Raven Zachary.

Startupalooza is Saturday, March 29th

Don’t forget to RSVP for Startupalooza being held this Saturday, March 29th from Noon until 6:30 at CubeSpace!

We have a great line-up!

Legion of Tech hopes to see you there. We might even have some Legion of Tech laptop stickers for you (assuming that the stars align for printing / shipping)!

Legion of Tech Board Meeting Minutes 2008-2-11

Legion of Tech Board Meeting
Monday, 02/11/2008
Meeting held at Jive Software 317 SW Alder St Ste 500, Portland, OR
Meeting began at 5:48pm, ended at 7:40pm

In Attendance:

Dawn Foster, Todd Kenefsky, Selena Deckelmann, Adam Duvander, Audrey Eschright, Paul Biggs

Absent:

Josh Bancroft, Justin Kistner

Meeting Minutes:

Discussed going to board for approval of all events. Call for votes for all events pending for official purposes.

Vote: PASSED, Adoption of a policy of not holding Legion of Tech events along side commercial conferences with commercial interests, unless exception is made by a vote of the majority of the Legion of Tech board.

Request for this policy to be documented for publication, for this reasoning to be made clear to others.

Vote: PASSED, Do not proceed with Ignite Portland at Innotech in April 2008, based on the new policy adoption regarding commercial events.

Raven Zachary will contact Sean Lowery to inform him of the decision.

Vote: PASSED, Do not proceed with Ignite Portland at OSCON in July 2008, based on the new policy adoption regarding commercial events.

Dawn Foster will contact Allison Randal to inform her of the decision.

Vote: PASSED, Do not proceed with Ignite Portland at Inverge, based on the new policy adoption regard commercial events.

Todd Kenefsky will contact Steve Gehlen to inform him of the decision.

Vote: PASSED, Proceed with Startupalooza in March 2008.

Vote: PASSED, Proceed with BarCamp Portland 2 in May 2008.

Discussed evolving the monthly BarCamp Meetups into a monthly Legion of Tech happy hour, possibly at a larger venue than Jive Software. Various options were discussed. No decisions were made. The topic was tabled.

Vote: PASSED, Holding a Legion of Tech kickoff party for the community, including information on what Legion of Tech is. Paul Biggs and Selena Deckelmann will manage this effort. Venue and dates to be determined.

501(c)(3) status update. Todd Kenefsky and Paul Biggs spent time talking with Steve Gehlen about the 501(c)(3) paperwork process last week. Discussed various options for 501(c)(3) paperwork resources. Financial projections and mission statement development were specifically discussed. Raven Zachary will look into The Company Corporation (incorporate.com) as an option.

Tuesday, February 19th, 6:30pm, work meeting on Mission Statement at the Side Door, 425 SE Washington.

Finance Committee Update. $968.68 funds available, takes into account $249.44 left over form Ignite Portland 1. Total sponsorship revenue from Ignite Portland 2 of $4525.00. Waiting for Intel Software Network and Voyager Capital on delayed sponsorship payments. We expect a larger balance once remaining sponsor checks are received. $2,268.68 to be expected as a balance. Ignite Portland 2 total costs. $3,055.76. $2176.55 on the Bagadad, food/facilities/AV. $455 in insurance. $150 in supplies.

Fiscal year was discussed. No decision has been made on the Legion of Tech fiscal year. Finance Committee discussed financial policies and procedures. The matter is still under consideration and formal policies to be submitted to the board at a later date.

Legion of Tech logo – we have a black and white logo design. Color treatments are being designed now. Justin Kistner is working on a vector version of the logo for digital use. We will send a thank you card for the logo designer at the next meeting.

Ignite Portland 2 debrief. Wednesday, February 13th. Noon at E-San Thai, 133 SW 2nd Avenue. Some discussion of overall event issues. Consideration to avoid mainstream media publicity in the future. Did not vote on this issue. Some ideas for a more efficient registration was discussed. Discussed the possibility of moving sponsor presentations to the middle of the event, rather than at the beginning.

Ignite Portland 3 update. Plan to move the event to June to avoid conflicting with scheduling and sponsor needs for Startupalooza and BarCamp Portland 2.

Startupalooza update. Has been on hold for a bit due to Ignite Portland 2 planning. $250 in sponsorships right now (Stoel Rives LLC). Kevin Spence is talking about pre-paying for a number of events. Looking for more sponsors.

BarCamp update. Starting planning meetings, 5pm at Cubespace on Tuesday, February 12th. It will cost about $1,600 for the space, $750 for staff, $300 for AC, $250 snacks, $300 for extra cleaning. We will try for enough sponsorships for catered meals.

Beaver BarCamp update. Discussed ways to support the event in Corvallis. Many of the board members will not be able to attend the event.

Legion of Tech Garage Sale idea. Explained idea for tech garage sale at Cubespace. DorkBot has been interested in doing this, as well. Idea of whatever is not sold, donation opportunity to FreeGeek. Board did not want to accept CRT monitors, due to cost, size and weight.

Vote: PASSED. Proceed with Legion of Tech Garage Sale, pending additional information. Raven Zachary will report back to the board via email.

Discussed presentation voting for future Ignite Portland events. Raven Zachary will propose some ideas and discuss at the next board meeting.

Discussed sponsorships. Some concern about donor fatigue for our number of events. Tabled until the next board meeting.

Discussed event playbook (documentation). Desire to capture the best practices for event production.

Discussed SocialGraph Foo Camp event that Scott Kveton attended. Some discussion about encouraging a similar event in Portland.

Discussed TechShop opening in Portland. Some discussion of Legion of Tech reaching out to TechShop.

Discussed grants opportunities for Legion of Tech. Tabled until the next board meeting.

Don’t Forget: Ignite Portland 2 Coming on Feb. 5!

We’ve had a tremendous response to this Ignite! We have 477 people registered to attend (so far), we were featured in the Oregonian, and we have a great presentation line up!

However, it isn’t too late to attend. You can still RSVP on Upcoming.

The Details:
Tuesday, February 5, 2008
6:00 PM – 9:00 PM
Bagdad Theater and Pub 3702 S.E. Hawthorne Blvd., Portland, Oregon 97214

What is Ignite Portland? A bunch of fast-paced, interesting presentations – 20 slides for 15 seconds each. Our mantra is “share burning ideas” – just about any topic will do, as long as it’s interesting. From tech to crafts to business to just plain fun! There will be time to network and chat after each series of presentations.

Legion of Tech Board Meeting Minutes 2008-01-10

Legion of Tech Board Meeting
Thursday, 01/10/2008
Meeting held at Jive Software 317 SW Alder St Ste 500, Portland, OR
Meeting began at 5:45pm, ended at 7:15pm

In Attendance:

Dawn Foster, Todd Kenefsky, Justin Kistner, Raven Zachary, Paul Biggs, Selena Deckelmann, Audrey Eschright, Adam Duvander

Absent:

Josh Bancroft

Meeting Minutes:

Reviewed the proposed agenda, as follows:

Proposed Agenda:

Votes:
– Discuss and ratify process for approving board minutes for posting to the blog. See proposed process below (Dawn)

Reminders:
– All add contact info to contacts page, if haven’t done so.
– Update LOT wiki

Updates:
– Progress on 501(c) (3) status (Paul)
– Finance Committee Update (Todd)
– Ignite Sponsor $ update
– Bank Account
– Fiscal year?
– LoT Logo (Audrey)
– Ignite2 Updates (Josh)
– Ignite3 Updates (Raven)
– Startupalooza updates (Todd)
– BarCamp updates (Dawn)

Opens:
– Portland Social Media updates (Justin / Josh)
– Legion of Tech Kick-Off party (Todd)
– Community / Forums Idea (Adam / Dawn)
– Other Opens

Proposed process for publishing board minutes

Review options for dealing with the meeting minutes.

Proposed process for publishing board minutes:
– Minutes should be posted no later than 2 business days after the meeting to the Legion of Tech BOD Google Group
– Board members have 7 days to make any corrections / clarifications to the official minutes
– After this 7 day period, the board minutes will be posted to the Legion of Tech blog or website.
– (Or vote at next BOD meeting?)

Process for dealing with the meeting minutes was approved with one modification. If there is a concern about the minutes and the group cannot reach agreement on the resolution, the minutes will be brought to the next meeting for a vote prior to publication.

Reminder for board members to add contact info to the contact page, including address, on the Google Group.

Reminder to update the Legion of Tech wiki for information – events, best practices, etc.

Update on the progress of the 501(c)(3) paperwork. Some discussion of ambiguous questions on the 501(c)(3) paperwork. Discussed getting assistance from people who have done this before. We may need to re-draft the bylaws, without the editorial description of what we do as an organization. The descriptive text form the bylaws can probably be re-used for the ‘narrative description’ in the 501(c)(3) paperwork. Paul Biggs will follow up with Steve Gehlen for help with the 501(c)(3) paperwork.

Finance committee update. Roughly $2,800 in Ignite Portland 2 sponsorships. Saltmine and Kevin Spence have committed to sponsoring. Amounts from these sponsors are still being determined. No sponsorship tiers. We are asking for $250 as an entry sponsorship level. There is some flexibility below $250, in some circumstances. Discussed whether a meal will be paid for at the event – this has not yet ben determined. The decision is based on the amount of sponsorship dollars collected. We do not have a bank account yet. Todd Kenefsky will do this by next week. Accepting sponsor pledges now – not taking funds until the account is setup. Talked about fees related to PayPal and the possibility of getting a Merchant Account. We will encourage sponsors to send a check to avoid PayPal fees, if possible. Discussed setting a fiscal year. The board tentatively approved (non-vote) October 1st as the beginning of the fiscal year, pending more investigation. Selena Deckelmann and Adam Duvander volunteered to join the finance committee. The finance committee will consist of Todd Kenefsky, Selena Deckelmann, and Adam Duvander.

Update on Legion of Tech logo design effort. Audrey Eschright displayed seven logo concepts drawn by Katie Moody. The board prefers the first concept, which includes a cog design with the letters LT – want to revisions to this concept including more circuit board and electrical ideas. Colors will be explored. Justin Kistner will provide color feedback by tomorrow (01/11/08).

Update on Ignite Portland 2. $800 will be required in food and drink from the Bagdad Theater. $450 for insurance will required. A large number of submissions already. The deadline is January 15th. Discussed various presentation proposals. Adam Duvander will contact David Vanadia, asking him to submit a different topic for consideration before the deadline.

Update on Ignite Portland 3. Sean Lowry from Prospera Events will cover space within the Oregon Convention Center as part of the InnoTech Conference, which takes place on April 16/17. We’d have to pay for food/drink cost. Look for a showcase sponsor to pay for the entire catering cost. Need to confirm that Sean is covering insurance, A/V, all costs other than food, and will provide marketing input. Raven Zachary will follow-up.

Update on Startupalooza. DNS problems with the website being resolved right now with GoDaddy. First meeting for Startuplooza is tomorrow. Speakers are starting to be lined up now. Looking at sponsorships. Demos and presentations for the format. The date is Mach 29th at Cubespace from 12noon to 7pm. Todd Kenefsky is leading this effort.

Update on BarCamp Portland 2. Trying to nail down a date. It is probably going to be May 2/3/4. We are going to include Sunday this year. Dawn is going to talk to Eva about hosting at Cubespace.

Update on Portland Social Media Club. We do not want the Legion of Tech to take responsibility for this group. Justin Kistner will approach Marshall Kirkpatrick about taking this on.

Talked about a different time for Legion of Tech board meetings. 5:30pm start is not ideal for a number of members. We are going to move the start time to 5:45pm for the next meeting.

Discussed idea for the Legion of Tech Kick-off party. This will not be sponsored – people will pay for their own food and drink. This will be held sometime after Ignite Portland 2, probably in February. A date and time needs to be set. Explored various venue ideas for this event. Todd Kenefsky is the point of contact for this.

Discussed an idea of doing a regular happy hour event ongoing. This will be explored in the future. The focus will be on the kick-off party for now.

Discussed the idea of doing a centralized system for discussions of various tech groups and events in one space. Agreed to wait for the time being and explore in the future.

Discussed doing a geek family picnic / coder fest at a park in the spring. More details later.

Discussed Planet PDX – a blog aggregator that involve tech or geek blogs in Portland. Audrey Eschright is working on this. Discussed putting this under the Legion of Tech domain or having its own domain.