Outgoing Directors and a Special Election

Serving as a Legion of Tech board member can be a significant time commitment, and sometimes life gets in the way. Over the past month, two members of the current board announced their need to resign in order to attend to other matters. Anne Buckley and Jason Mauer are both stepping down.

We’re thankful to both Anne and Jason for their service.

Soon, we will be holding elections  in a few weeks for two people to serve out the remainder of the outgoing members’ terms (one of which runs through the end of this year, and the other through the end of next year).

Interested in serving on the board? Contact a current board member or email board@legionoftech.org for more information. If you’re pretty sure you’re interested, please fill out the board application. (We’ll get in touch and confirm with you before we elect you, honest!)

Protip: Tomorrow’s Town Hall meeting will be an excellent opportunity to contact current board members and learn more!

Board of Directors Elections for 2011

Hi folks, it’s time once again to elect new Legion of Tech board members. We are trying a different election process this year (see below). Our goal is to diversify our board and open LoT to more community involvement. In particular, we are looking for people with experience in non-profit management and/or finance.

Below you’ll find information about the terms, duties, qualifications, selection process and finally a board application. If you have any questions, please contact us at board@legionoftech.org.

Applications are due: Monday, November 22nd at 10:00pm PST (deadline extended).

Current Board Members

Current board members are: Josh Bancroft, Amy Farrell, Chris Pitzer, Dawn Foster, Christie Koehler and Jason Mauer.

Josh, Dawn and Chris are ending their terms this year. Amy is running for another term. Christie and Jason will continue their existing two-year terms.

Terms

Directors shall serve for two years starting on the first day of the calendar year.

Duties

Board members are expected to put forth their best efforts to serve Legion of Tech (LoT). Duties of the board include:

  • Regularly attend monthly board meetings.
  • Attend as many LoT events as possible.
  • Serve on event planning committees as needed.
  • Act as a liaison between the community and Legion of Tech.
  • Fund raise for Legion of Tech events.
  • Attend to various LoT administrative tasks, including but not limited to: accounting, budgeting and advertising.
  • Recruit and nurture LoT volunteers.
  • Act according to the LoT bylaws.
  • Manage LoT funds appropriately and wisely.

Qualifications

Ability to serve on a working board of directors and fulfill the duties listed above. As a director, you should be ready to commit at least 10 hours a month to LoT business.

Selection Process

We will elect between 3 and 7 board members for 2011. We are not looking for a particular number of board members, but, rather, we want to create the best fit for the organization.

The application window will be open until Wednesday, November 17th, 2010 at 10:00pm PST. After that time, the current board will review all applications and follow-up interviews will be scheduled as needed.

In order to be eligible to run for the board, applicants must be nominated and then seconded by a current board member. We will announce all those who have been nominated and are running for the board on December 1st, 2010. Voting for the 2011 board will take place at the December board meeting on December 9th, 2010.

New board members will start their term on January 1, 2011.

The 2011 board will nominate and vote for officers (Chair, Secretary and Treasurer) during the January board meeting.

Application

Go to 2011 Board Application (Google form). Applications are due Monday, November 22nd by 10pm PST.

Legion of Tech 2010 Board Election Resuts

After current board members voted by anonymous ballot, here are the results of the 2010 Legion of Tech Board Elections.

The 2010 LoT board is:

  • Josh Bancroft
  • Dawn Foster
  • Amy Farrell
  • Chris Pitzer
  • Christie Koehler
  • Jason Mauer

We welcome Jason and Christie to the board, and look forward to working with them to put on awesome events in Portland! 🙂

Thanks to everyone in the community for your continued support!

Legion of Tech Board Elections Update

Now that the nomination period has closed, we wanted to give you a quick update on where we are with the Legion of Tech board elections. As we’ve mentioned in our previous blog post, we hope to have 5 to 7 total board members in 2010, and we will be electing our new board at our next board meeting on February, 11, 2010. We will announce the results of the election on this blog within a few days of the election. Here are the candidates:

Running for re-election

  • Josh Bancroft
  • Dawn Foster

Running for new board seats

  • Nate DiNiro
  • Christie Koehler
  • Jason Mauer

Continuing to serve the remainder of their 2-year terms (not up for re-election):

  • Amy Farrell
  • Chris Pitzer

Adam DuVander and Raven Zachary will not be running for re-election. They have both decided that they need to devote more time to their growing businesses. As founding members of the Legion of Tech board, both Adam and Raven have been instrumental in making Legion of Tech a success, and they have worked tirelessly on many of our events. We wish them both the best of luck.

Legion of Tech Board Elections for 2010

We are getting ready to have the Legion of Tech board member elections in February, and we wanted to give people plenty of time to get involved. Normally, we hold elections in December, but given our recent issues, we voted to postpone elections until the February board meeting, which is currently scheduled for February, 11, 2010. We hope to have 5 to 7 total board members in 2010.

Now is your opportunity to run for the Legion of Tech board. In order to get your name on the ballot, you must meet the specified criteria and follow the process outlined here:

  1. A nomination must be made by a current board member and be seconded by another current board member (talk to a current board member if you are interested).
  2. Nominations are due January 31st.
  3. In order to qualify for a nomination, nominees are required to have worked on the planning committee of at least one Legion of Tech event or have made a significant positive contribution as a volunteer on 2 or more LoT events.

Current board members serving the remainder of their 2 year term:

  • Amy Farrell
  • Chris Pitzer

Current board members who are up for reelection for a new 2 year term:

  • Josh Bancroft (current interim chair)
  • Adam DuVander (current treasurer)
  • Dawn Foster (current secretary)

Current board members whose terms expire at the end of December and are not running for reelection:

  • Raven Zachary

A huge thank you to Raven Zachary who had been invaluable in his role filling in as interim chair, but who is too busy running his new business, Small Society, to continue as a board member in 2010. Raven was one of the founding members of Legion of Tech, and he was a co-organizer for the first Ignite Portland and BarCampPortland before we even started Legion of Tech. He will be missed, but we wish him the best of luck with his booming new company!

In The Spirit Of Openness

I regret to inform you that the Legion of Tech Board of Directors (“Board”) recently discovered that a previous board member had taken money from the organization.  That person spent thousands of dollars on personal expenses using a credit card that the Board was unaware carried a balance.  That card was connected to a bank account that the former director was to have closed months ago.  The account remained open and the former director wrote personal checks from the money in the account–money that was to have been transferred to the new bank account upon its close.

Upon learning of this fraud last week, the Board acted swiftly to hold an emergency board meeting.  Actions were taken to freeze both accounts and the individual was removed from the Board.

The Board has appointed myself (Adam DuVander) and Raven Zachary as the team to deal with this matter on behalf of the Board. Additionally, the board elected Raven Zachary to serve as interim chair for the remainder of 2009.

How does something like this happen?  First, remember that we are volunteers that are motivated to bring people together for great events.  To pull off something like Ignite Portland or BarCamp, all the organizers need to count on each other to do their part.  The same is true on the Board.  At this point it probably goes without saying that we misplaced our trust.

As current treasurer, this discovery came after months of repeated attempts to gain access to the financial records for the account where the fraud took place.  Prior to this event, I never had any association with the account, outside of receiving a check for what I was told was the closing balance.

The new account at a different bank of which I do have control, has always had an up-to-date accounting available to the finance committee.  In addition, we have improved our financial process.  All expenses, of which we have few, will be signed by myself and another Board member.  Additionally, all Board members will be aware of each expense.

With the assistance of an attorney, the Board is attempting to reach an agreement with the former Board member to repay all funds.  It was only the pursuit of this agreement, on the advice of our counsel, that kept us from making this matter public earlier.  Know that we have and will share as much as we possibly can.

Thank you for taking the time to understand this issue.  Legion of Tech remains committed to producing Ignite Portland, BarCamp Portland, and related events.

Update: Raven posted a comment below with additional clarification – please read it.

Recent Changes & the Future of the Legion of Tech Board

Being on the Legion of Tech board is a big time commitment. We aren’t one of those boards where you can attend board meetings, provide advice and then go away until the next meeting. We’re a working board, and board members are expected to organize events and contribute in other ways to the organization. When life throws a curve ball and personal or work commitments start requiring more time, it can be very hard to continue participating on a working board.

This brings me to the point of this blog post. Over the past month, both Craig Fisk and Chris O’Rourke have resigned from the board to take care of personal and/or business issues that required more attention than they could provide while also maintaining their commitments to Legion of Tech. We wish both of them the best of luck and hope to see them involved as volunteers in future Legion of Tech activities.

The seven remaining board members are:

  • Josh Bancroft
  • Adam DuVander
  • Amy Farrell
  • Dawn Foster
  • Todd Kenefsky
  • Chris Pitzer
  • Raven Zachary

Our bylaws state that we will have at least 5 board members, but no more than 10 board members, so at this point, we don’t plan to hold any special elections to replace Craig and Chris. In fact, we have been considering reducing the size of the board anyway. The organization that manages the Open Source Bridge conference has only a three person board, and the majority of the event is run by volunteers. While we don’t think we want to reduce the board to three people, we think that having fewer board members would help us be a leaner organization with less overhead while giving other people in our community more opportunities to volunteer for events. Right now, we have so many board members, that most of our event organizing committees are made up of mostly board members.

We’d like to have more opportunities for people in the community who aren’t on the board to step up and help with events like BarCampPortland, Ignite Portland and Startupalooza. We’re excited about finding additional ways to get the Portland tech community more involved in our activities.

What do you think? How can we engage the community to be more involved in our events? How would you like to be involved?

New Officers for Legion of Tech

With the first meeting of the new Legion of Tech board on Thursday, we elected new officers for 2009:

Last years officers were Chair: Dawn Foster, Treasurer: Todd Kenefsky, and Secretary: Raven Zachary. A big thank you to Todd and Adam for stepping into new roles, and we’re looking forward to many more events in 2009!