BarCampPortland and Twitter

Portland has a huge Twitter community, and we will be using Twitter for updates during the event. Please follow BarCampPortland on Twitter to get real-time updates during the event. We will also have a space on your badge for your twitter name, so if you haven’t yet joined Twitter, now would be a great time!

On another note, things are coming together very nicely! We had our final planning meeting last night. Most of the sponsorship money has been received, and we are using it to purchase things that will make the event awesome.

We are still looking for volunteers, so if you would like to volunteer, you should contact Raven Zachary.

Startupalooza is Saturday, March 29th

Don’t forget to RSVP for Startupalooza being held this Saturday, March 29th from Noon until 6:30 at CubeSpace!

We have a great line-up!

Legion of Tech hopes to see you there. We might even have some Legion of Tech laptop stickers for you (assuming that the stars align for printing / shipping)!

Legion of Tech Board Meeting Minutes 2008-2-11

Legion of Tech Board Meeting
Monday, 02/11/2008
Meeting held at Jive Software 317 SW Alder St Ste 500, Portland, OR
Meeting began at 5:48pm, ended at 7:40pm

In Attendance:

Dawn Foster, Todd Kenefsky, Selena Deckelmann, Adam Duvander, Audrey Eschright, Paul Biggs

Absent:

Josh Bancroft, Justin Kistner

Meeting Minutes:

Discussed going to board for approval of all events. Call for votes for all events pending for official purposes.

Vote: PASSED, Adoption of a policy of not holding Legion of Tech events along side commercial conferences with commercial interests, unless exception is made by a vote of the majority of the Legion of Tech board.

Request for this policy to be documented for publication, for this reasoning to be made clear to others.

Vote: PASSED, Do not proceed with Ignite Portland at Innotech in April 2008, based on the new policy adoption regarding commercial events.

Raven Zachary will contact Sean Lowery to inform him of the decision.

Vote: PASSED, Do not proceed with Ignite Portland at OSCON in July 2008, based on the new policy adoption regarding commercial events.

Dawn Foster will contact Allison Randal to inform her of the decision.

Vote: PASSED, Do not proceed with Ignite Portland at Inverge, based on the new policy adoption regard commercial events.

Todd Kenefsky will contact Steve Gehlen to inform him of the decision.

Vote: PASSED, Proceed with Startupalooza in March 2008.

Vote: PASSED, Proceed with BarCamp Portland 2 in May 2008.

Discussed evolving the monthly BarCamp Meetups into a monthly Legion of Tech happy hour, possibly at a larger venue than Jive Software. Various options were discussed. No decisions were made. The topic was tabled.

Vote: PASSED, Holding a Legion of Tech kickoff party for the community, including information on what Legion of Tech is. Paul Biggs and Selena Deckelmann will manage this effort. Venue and dates to be determined.

501(c)(3) status update. Todd Kenefsky and Paul Biggs spent time talking with Steve Gehlen about the 501(c)(3) paperwork process last week. Discussed various options for 501(c)(3) paperwork resources. Financial projections and mission statement development were specifically discussed. Raven Zachary will look into The Company Corporation (incorporate.com) as an option.

Tuesday, February 19th, 6:30pm, work meeting on Mission Statement at the Side Door, 425 SE Washington.

Finance Committee Update. $968.68 funds available, takes into account $249.44 left over form Ignite Portland 1. Total sponsorship revenue from Ignite Portland 2 of $4525.00. Waiting for Intel Software Network and Voyager Capital on delayed sponsorship payments. We expect a larger balance once remaining sponsor checks are received. $2,268.68 to be expected as a balance. Ignite Portland 2 total costs. $3,055.76. $2176.55 on the Bagadad, food/facilities/AV. $455 in insurance. $150 in supplies.

Fiscal year was discussed. No decision has been made on the Legion of Tech fiscal year. Finance Committee discussed financial policies and procedures. The matter is still under consideration and formal policies to be submitted to the board at a later date.

Legion of Tech logo – we have a black and white logo design. Color treatments are being designed now. Justin Kistner is working on a vector version of the logo for digital use. We will send a thank you card for the logo designer at the next meeting.

Ignite Portland 2 debrief. Wednesday, February 13th. Noon at E-San Thai, 133 SW 2nd Avenue. Some discussion of overall event issues. Consideration to avoid mainstream media publicity in the future. Did not vote on this issue. Some ideas for a more efficient registration was discussed. Discussed the possibility of moving sponsor presentations to the middle of the event, rather than at the beginning.

Ignite Portland 3 update. Plan to move the event to June to avoid conflicting with scheduling and sponsor needs for Startupalooza and BarCamp Portland 2.

Startupalooza update. Has been on hold for a bit due to Ignite Portland 2 planning. $250 in sponsorships right now (Stoel Rives LLC). Kevin Spence is talking about pre-paying for a number of events. Looking for more sponsors.

BarCamp update. Starting planning meetings, 5pm at Cubespace on Tuesday, February 12th. It will cost about $1,600 for the space, $750 for staff, $300 for AC, $250 snacks, $300 for extra cleaning. We will try for enough sponsorships for catered meals.

Beaver BarCamp update. Discussed ways to support the event in Corvallis. Many of the board members will not be able to attend the event.

Legion of Tech Garage Sale idea. Explained idea for tech garage sale at Cubespace. DorkBot has been interested in doing this, as well. Idea of whatever is not sold, donation opportunity to FreeGeek. Board did not want to accept CRT monitors, due to cost, size and weight.

Vote: PASSED. Proceed with Legion of Tech Garage Sale, pending additional information. Raven Zachary will report back to the board via email.

Discussed presentation voting for future Ignite Portland events. Raven Zachary will propose some ideas and discuss at the next board meeting.

Discussed sponsorships. Some concern about donor fatigue for our number of events. Tabled until the next board meeting.

Discussed event playbook (documentation). Desire to capture the best practices for event production.

Discussed SocialGraph Foo Camp event that Scott Kveton attended. Some discussion about encouraging a similar event in Portland.

Discussed TechShop opening in Portland. Some discussion of Legion of Tech reaching out to TechShop.

Discussed grants opportunities for Legion of Tech. Tabled until the next board meeting.

Don’t Forget: Ignite Portland 2 Coming on Feb. 5!

We’ve had a tremendous response to this Ignite! We have 477 people registered to attend (so far), we were featured in the Oregonian, and we have a great presentation line up!

However, it isn’t too late to attend. You can still RSVP on Upcoming.

The Details:
Tuesday, February 5, 2008
6:00 PM – 9:00 PM
Bagdad Theater and Pub 3702 S.E. Hawthorne Blvd., Portland, Oregon 97214

What is Ignite Portland? A bunch of fast-paced, interesting presentations – 20 slides for 15 seconds each. Our mantra is “share burning ideas” – just about any topic will do, as long as it’s interesting. From tech to crafts to business to just plain fun! There will be time to network and chat after each series of presentations.

Legion of Tech Board Meeting Minutes 2008-01-10

Legion of Tech Board Meeting
Thursday, 01/10/2008
Meeting held at Jive Software 317 SW Alder St Ste 500, Portland, OR
Meeting began at 5:45pm, ended at 7:15pm

In Attendance:

Dawn Foster, Todd Kenefsky, Justin Kistner, Raven Zachary, Paul Biggs, Selena Deckelmann, Audrey Eschright, Adam Duvander

Absent:

Josh Bancroft

Meeting Minutes:

Reviewed the proposed agenda, as follows:

Proposed Agenda:

Votes:
– Discuss and ratify process for approving board minutes for posting to the blog. See proposed process below (Dawn)

Reminders:
– All add contact info to contacts page, if haven’t done so.
– Update LOT wiki

Updates:
– Progress on 501(c) (3) status (Paul)
– Finance Committee Update (Todd)
– Ignite Sponsor $ update
– Bank Account
– Fiscal year?
– LoT Logo (Audrey)
– Ignite2 Updates (Josh)
– Ignite3 Updates (Raven)
– Startupalooza updates (Todd)
– BarCamp updates (Dawn)

Opens:
– Portland Social Media updates (Justin / Josh)
– Legion of Tech Kick-Off party (Todd)
– Community / Forums Idea (Adam / Dawn)
– Other Opens

Proposed process for publishing board minutes

Review options for dealing with the meeting minutes.

Proposed process for publishing board minutes:
– Minutes should be posted no later than 2 business days after the meeting to the Legion of Tech BOD Google Group
– Board members have 7 days to make any corrections / clarifications to the official minutes
– After this 7 day period, the board minutes will be posted to the Legion of Tech blog or website.
– (Or vote at next BOD meeting?)

Process for dealing with the meeting minutes was approved with one modification. If there is a concern about the minutes and the group cannot reach agreement on the resolution, the minutes will be brought to the next meeting for a vote prior to publication.

Reminder for board members to add contact info to the contact page, including address, on the Google Group.

Reminder to update the Legion of Tech wiki for information – events, best practices, etc.

Update on the progress of the 501(c)(3) paperwork. Some discussion of ambiguous questions on the 501(c)(3) paperwork. Discussed getting assistance from people who have done this before. We may need to re-draft the bylaws, without the editorial description of what we do as an organization. The descriptive text form the bylaws can probably be re-used for the ‘narrative description’ in the 501(c)(3) paperwork. Paul Biggs will follow up with Steve Gehlen for help with the 501(c)(3) paperwork.

Finance committee update. Roughly $2,800 in Ignite Portland 2 sponsorships. Saltmine and Kevin Spence have committed to sponsoring. Amounts from these sponsors are still being determined. No sponsorship tiers. We are asking for $250 as an entry sponsorship level. There is some flexibility below $250, in some circumstances. Discussed whether a meal will be paid for at the event – this has not yet ben determined. The decision is based on the amount of sponsorship dollars collected. We do not have a bank account yet. Todd Kenefsky will do this by next week. Accepting sponsor pledges now – not taking funds until the account is setup. Talked about fees related to PayPal and the possibility of getting a Merchant Account. We will encourage sponsors to send a check to avoid PayPal fees, if possible. Discussed setting a fiscal year. The board tentatively approved (non-vote) October 1st as the beginning of the fiscal year, pending more investigation. Selena Deckelmann and Adam Duvander volunteered to join the finance committee. The finance committee will consist of Todd Kenefsky, Selena Deckelmann, and Adam Duvander.

Update on Legion of Tech logo design effort. Audrey Eschright displayed seven logo concepts drawn by Katie Moody. The board prefers the first concept, which includes a cog design with the letters LT – want to revisions to this concept including more circuit board and electrical ideas. Colors will be explored. Justin Kistner will provide color feedback by tomorrow (01/11/08).

Update on Ignite Portland 2. $800 will be required in food and drink from the Bagdad Theater. $450 for insurance will required. A large number of submissions already. The deadline is January 15th. Discussed various presentation proposals. Adam Duvander will contact David Vanadia, asking him to submit a different topic for consideration before the deadline.

Update on Ignite Portland 3. Sean Lowry from Prospera Events will cover space within the Oregon Convention Center as part of the InnoTech Conference, which takes place on April 16/17. We’d have to pay for food/drink cost. Look for a showcase sponsor to pay for the entire catering cost. Need to confirm that Sean is covering insurance, A/V, all costs other than food, and will provide marketing input. Raven Zachary will follow-up.

Update on Startupalooza. DNS problems with the website being resolved right now with GoDaddy. First meeting for Startuplooza is tomorrow. Speakers are starting to be lined up now. Looking at sponsorships. Demos and presentations for the format. The date is Mach 29th at Cubespace from 12noon to 7pm. Todd Kenefsky is leading this effort.

Update on BarCamp Portland 2. Trying to nail down a date. It is probably going to be May 2/3/4. We are going to include Sunday this year. Dawn is going to talk to Eva about hosting at Cubespace.

Update on Portland Social Media Club. We do not want the Legion of Tech to take responsibility for this group. Justin Kistner will approach Marshall Kirkpatrick about taking this on.

Talked about a different time for Legion of Tech board meetings. 5:30pm start is not ideal for a number of members. We are going to move the start time to 5:45pm for the next meeting.

Discussed idea for the Legion of Tech Kick-off party. This will not be sponsored – people will pay for their own food and drink. This will be held sometime after Ignite Portland 2, probably in February. A date and time needs to be set. Explored various venue ideas for this event. Todd Kenefsky is the point of contact for this.

Discussed an idea of doing a regular happy hour event ongoing. This will be explored in the future. The focus will be on the kick-off party for now.

Discussed the idea of doing a centralized system for discussions of various tech groups and events in one space. Agreed to wait for the time being and explore in the future.

Discussed doing a geek family picnic / coder fest at a park in the spring. More details later.

Discussed Planet PDX – a blog aggregator that involve tech or geek blogs in Portland. Audrey Eschright is working on this. Discussed putting this under the Legion of Tech domain or having its own domain.